Wedding Rental Checklist
Planning a wedding? Use this checklist to help determine which rental items you may need for your ceremony, cocktail hour, reception, and outdoor celebration.
Every wedding is unique, but this checklist covers the rental items most couples consider when planning their special day.
Ceremony
☐ Ceremony Chairs
☐ Arbor or Ceremony Backdrop (if applicable)
☐ Welcome Table
☐ Guest Book Table
☐ Gift Table
☐ Programs or Signage Display
Cocktail Hour
☐ Cocktail Tables
☐ Bar
☐ Barstools (if needed)
☐ Lawn Games
☐ Lounge Area (if applicable)
Reception
☐ Guest Dining Tables
☐ Guest Chairs
☐ Head Table or Sweetheart Table
☐ Cake Table
☐ Dessert Table
☐ Buffet Tables
☐ Catering Prep Tables
☐ Dance Floor
☐ Bar
☐ DJ or Band Table
☐ Gift Table
☐ Memorial Table (optional)
☐ Favor Table (optional)
Linens
☐ Tablecloths
☐ Table Runners
☐ Napkins
Lighting
☐ String Lighting
☐ Uplighting
Outdoor Wedding Essentials
☐ Tent
☐ Fans
☐ Generators (if needed)
☐ Trash Receptacles
☐ Fencing (if needed)
Event Essentials & Accessories
☐ Coolers
☐ PA System
☐ LED Wall (if applicable)
☐ Whiskey Barrels
Need Help Planning?
Every wedding is different, and you may not need every item on this checklist.
If you're unsure what rentals are right for your wedding, browse our inventory and create a Quote Request. Our team will review your event details and help recommend the rental items that best fit your guest count, venue, and vision.
