Corporate Event Rental Checklist
Planning a corporate event? Use this checklist to help determine which rental items you may need for company parties, grand openings, employee appreciation events, fundraisers, conferences, client events, and community gatherings.
Whether you're planning a grand opening, employee appreciation event, networking mixer, fundraiser, conference, ribbon cutting, or company celebration, this checklist can help ensure you have everything you need.
Guest Seating & Dining
☐ Guest Tables
☐ Guest Chairs
☐ Cocktail Tables
☐ High-Top Tables
☐ Barstools (if needed)
Registration & Event Operations
☐ Check-In / Registration Table
☐ Name Badge or Welcome Table
☐ Information Table
☐ Vendor or Sponsor Tables
Food & Beverage
☐ Buffet Tables
☐ Catering Prep Tables
☐ Bar
☐ Coolers
Presentations & Entertainment
☐ Stage (if needed)
☐ Dance Floor (if applicable)
☐ PA System
☐ LED Wall
☐ DJ or AV Table
Shelter
☐ Tent
☐ Sidewalls (if needed)
Linens
☐ Tablecloths
☐ Table Runners
☐ Napkins
Lighting
☐ String Lighting
☐ Tent Bistro Lighting
Event Essentials & Accessories
☐ Fans
☐ Generators
☐ Trash Receptacles
☐ Fencing (if needed)
☐ Whiskey Barrels (optional décor)
Before You Book
Before requesting a quote, consider:
How many guests are you expecting?
Will guests be seated, standing, or both?
Will food and beverages be served?
Will presentations or speeches require AV equipment?
Is your event indoors or outdoors?
Will your event continue into the evening?
Do you need registration or check-in tables?
Do you need shelter in case of sun or rain?
Need Help Planning?
Every corporate event is unique, and you may not need every item on this checklist.
Browse our inventory and create a Quote Request with the items you're interested in. Our team will review your event details and help recommend the rental items that best fit your event, guest count, and venue.
